HSE Administrative Assistant

Come Join an Inclusive Team

This position performs administrative duties to support the Health, Safety and Environmental (HSE) Department at the LyondellBasell Morris, IL site and reports to the HSE Manager.  

A Day in the Life

Administrative & Business Support: Create, track, and manage purchase requisitions; coordinate with vendors to obtain quotes and support procurement activities for site HSE programs, projects, and operational needs; and maintain HSE Elements pages and SharePoint sites. 

Reporting & Analytics: Manage key HSE processes and reporting systems, including OSHA reporting, PPE program administration, internal performance reporting, audit and corrective action management, and administration of HSE software platforms. Develop and maintain site KPIs and performance dashboards using Power BI, Intelex, SAP, and other reporting tools. 

Document Control & SOP Management: Facilitate the departmental procedure review process and serve as a super user for the document management system. 

Logistics & Coordination: Coordinate catering for approved events, audits, and meetings; arrange meeting rooms, materials, and logistics as needed; and coordinate travel arrangements and expense reporting.  

Safety & Compliance: Actively participate in site safety programs, ensure adherence to quality standards, and provide data and documentation support for audits and compliance activities. 

You Bring This Value

High school diploma or GED required;  

A minimum of 3 years of administrative experience is required; 

Strong oral and written communication skills; 

Excellent interpersonal and organizational skills, with the ability to coordinate workflows, manage multiple priorities and build collaborative working relationships;  

Demonstrated ability to work independently, proactively identify opportunities for improvement, and implement administrative process enhancements;  

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) and capable of learning and utilizing HSE-related systems and software applications. 

Preferred Qualifications 

Administrative experience in a manufacturing, industrial, or environmental health and safety environment; 

Experience with data collection, reporting, and analytics tools, such as Power BI, SharePoint, SAP, Intelex, or similar systems, is preferred; 

Familiarity with OSHA reporting and work-hour calculations. 

What We Offer

LyondellBasell is proud to provide a competitive total compensation package designed to reward excellence and support the well-being of our employees. Our Total Rewards package includes equitable and market-competitive base pay as well as locally relevant incentives, fostering a culture of pay-for-performance that recognizes both individual and company achievements. 

We extend the following benefits to *eligible employees: 

Workplace Flexibility: The Company’s Global Remote Work Policy allows eligible employees to request to work remotely up to two full days per standard work week at an approved location other than the designated worksite or office, such as at a home office with managerial approval. 

Comprehensive Health, Welfare, Life and Retirement Programs: Our comprehensive programs are aligned with local practices. 

6% LYB match on 401(k) contribution 

5% LYB cash balance pension plan accrual 

Comprehensive Well-being Benefits: Programs to support your physical, mental, financial, and social health, ensuring you receive the care you need, when you need it. 

Employee Stock Purchase Plan: The LYB ESPP offers a 10% discount on LYB stock for eligible employees in Germany, Italy, Netherlands, Spain, and US. 

Educational Assistance Program: To encourage self-development by providing financial aid for approved educational activities voluntarily undertaken by employees. 

Bravo Rewards Program: Recognizing outstanding employee contributions. 

Robust Medical and Life Insurance Packages: Offering a variety of coverage options to meet individual needs. 

Professional Development: Opportunities to learn and grow through training, mentoring, work experiences, community involvement, and team building activities. 

Competitive Vacation Policies: Generous annual leave to support your work-life balance. 

Global Adoption Policy: Support for employees expanding their families. 

Matching Gifts Program: Enhance the impact of your charitable contributions to qualified organizations. 

*Eligibility for certain benefits and rewards programs will vary based on your job status, work location and/or the terms of any applicable collective bargaining agreement and may be changed from time to time without notice, subject to applicable law. 

Competencies