Senior Department Assistant

This is LyondellBasell

We are LyondellBasell - a leader in the global chemical industry creating solutions for everyday sustainable living. Through advanced technology and focused investments, we are enabling a circular and low carbon economy. Across all we do, we aim to unlock value for our customers, investors and society. As one of the world’s largest producers of polymers and a leader in polyolefin technologies, we develop, manufacture and market high-quality and innovative products for applications ranging from sustainable transportation and food safety to clean water and quality healthcare. For more information, please visit www.lyondellbasell.com or follow @LyondellBasell on LinkedIn.

This is the role

As Senior Assistant it is your core business is to coordinate and execute operational and administrative support for your direct stakeholders and their respective groups. This support can be defined, but is not limited to meeting and travel management, the organization of events, varying in size and duration. You will also be responsible for the correct handling of service invoices through our Purchase to Pay (P2P) process.

Understanding our company dynamics, best practices, applications and their interactions are key to this role. Furthermore we encourage you to participate or lead the support in departmental and office specific events and projects.

You will work in a direct team of five assistants, while maintaining your dedicated stakeholders. In this role you will have four stakeholders, with a team of approx. 30 people in the Intermediates & Derivatives (I&D) business unit.

Our Rotterdam office consists of approximately 750 employees and 40+ different nationalities and is considered our European headquarters. Affinity for working for a large group of overhead in a dynamic culture is preferred.

Responsibilities & accountabilities: 

• Meeting management, schedule recurring meetings, 1-on-1, (cross) team meetings. Act as gatekeeper if required for agenda, content, conference rooms and/or catering.
• Travel management, including expense processing. Book flights, hotels, train, rental car, taxi using Concur where possible. Arrange required visa for travel.
• Data administration and admin request. Ensure correct routing and filing of our I&D contracts and handling various admin requests.
• Event organization and support. Act as lead support for events organized within the I&D department.
• Service invoices, ensure timely payment of the I&D service invoices through our P2P, using SAP.

This is who you are

To be successful in this role you must recognize yourself in the following profile:

You are able to work independent, while maintaining a team focus. You plan and prioritize your own workload, delivering an efficient service with holding yourself and others accountable to meet commitments. You have a knack for seeing the bigger picture and driving process innovation. You easily understand (inter-departmental) process flows within a large organization. 

Furthermore you’re able to build strong customer relationships and delivering customer-centric solutions.  You have the knowledge of and the ability to manage an organization's architectures, data resources, polices, practices and procedures to appropriately and effectively address business and stakeholder's needs. You’re able to gather, clarify, and apply information transmitted verbally, while exhibiting a genuine interest toward the speaker and are not afraid to ask questions to validate the understanding of the subject matter.

Candidates will be assessed on the following LYB competencies:

• Build Partnerships
• Deliver Results
• Drive Innovation
• Grow Capabilities
• Promote Inclusion

This is what you bring

• University / college degree preferred, or equivalent experience
• Minimum of 6+ years working experience in same or similar role in an international environment
• A thorough understanding of Microsoft 365 Apps, familiarity with DocuSign, Documentum, SalesForce or ability to quickly grasp these applications.
• SAP knowledge is a bonus
• Fluent in English both written and oral, preferably Dutch or another European language.
• Fulltime availability is strongly preferred

This is what we offer

We offer an environment where we encourage personal and professional growth and where you will be rewarded for your performance and results. You will have the possibility to work with specialist on all fields to develop innovative solutions and to extend your national and international network. In addition, we offer you a competitive salary package. The Company's Global Remote Work Policy allows eligible employees the option to work up to three days a week from home. LyondellBasell is committed to advancing diversity, equity & inclusion (DEI) to ensure a positive experience for all employees.

Interested?

Please feel free to contact Manoe Koningstein (Talent Acquisition Consultant) at manoe.koningstein @lyondellbasell.com for more details. Would you like to apply? Just send us your motivation and resume via the application button. Only applications through this application button will be taken into consideration.

The recruitment process consists of an initial phone screening and two business interviews before proceeding to a possible job offer. A background check will be part of the process.

LyondellBasell does not accept or retain unsolicited résumés or phone calls and/or respond to them or to any third party representing job seekers.

#LI-MK1