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Management Assistant

Location: 

Rotterdam, NL, 3013 AA

Req ID:  76723
Facility:  Rotterdam-554
Department:  Polypropylene Europe
Division:  Olefins & Polyolefins EAI

LyondellBasell (NYSE: LYB) is one of the largest plastics, chemicals and refining companies in the world. Driven by its employees around the globe, LyondellBasell produces materials and products that are key to advancing solutions to modern challenges like enhancing food safety through lightweight and flexible packaging, protecting the purity of water supplies through stronger and more versatile pipes, improving the safety, comfort and fuel efficiency of many of the cars and trucks on the road, and ensuring the safe and effective functionality in electronics and appliances. LyondellBasell sells products into more than 100 countries and is the world's largest producer of polypropylene compounds and the largest licensor of polyolefin technologies. In 2021, LyondellBasell was named to Fortune Magazine's list of the "World's Most Admired Companies" for the fourth consecutive year.

This is the role

 

The purpose of this job is to perform administrative duties as requested by the manager. These duties include word processing, developing spreadsheets and databases and completing complex (graphical) presentations. Will manage calendars, mail, e-mail and phones. Prepares reports, responds to correspondence, coordinates meeting details and manages the registration of vacation days. Acts as SAP delegated requisitioner and Record Retention focal point for the department. Coordinates and oversees travel arrangements and expense reporting. Maintains confidentiality in all assignments.

 

This position will support PE /PP and Sales in O&P

Responsibilities

 

 

  • Complete word processing, graphical, spreadsheet and database assignments as requested.
  • Screen mail, e-mail and phone calls.
  • Manage (multiple) calendars.
  • Coordinate internal and external meetings and conferences, including travel, hotel, catering.
  • Prepare reports and presentations.
  • Coordinate travel plans as requested.
  • Process and track vendor payments and expense reports.
  • Organize & maintain file systems & work instructions.
  • Track project management benchmarks & update project plans.
  • Oversee contractor assignments.
  • Acts as SAP delegated requisitioner.
  • Is responsible for correct and up-to-date registration of vacations days.
  • Maintains the archive and executes the Record Retention process.
  • Draft correspondence.
  • Additional assignments may include monitoring budgets, data gathering and basic statistical evaluations.
  • Maintain confidential data related to transactional activities, dialog forms and development plans.

This is what you bring

 

 

  • Bachelor degree with minimal 5-8 years work experience in a preferably international environment
  • Proficient in personal computer skills, including SAP, Microsoft Word, Excel, Powerpoint, and other word processing, graphs, spreadsheets, database and Outlook software;.
  • Needs to be precise and have eye for detail
  • Fluent in English both written as oral, proficient in Dutch and preferably one other European language
  • Excellent interpersonal skills; able to communicate and coordinate workflow assertively and diplomatically at all levels of the organization, especially at the senior manager and executive level.
  • Able to work independently and to initiate administrative improvements; needs limited guidance from supervisor.
  • Well-honed organizational skills—manages workflow & projects effectively and timely.
  • Able to manage & prioritize multiple projects.

Competencies

Builds effective teams
Collaborates
Cultivates innovation
Customer focus
Demonstrates courage
Drives results
Ensures accountability
Instills trust and exemplifies integrity

This is what we offer

 

We offer an environment where we encourage personal and professional growth and where you will be rewarded for your performance and results. 
You will have the possibility to work with specialist on all fields to develop innovative solutions and to extend your national and international network. In addition, we offer you a competitive salary package.

 

The Company's Global Remote Work Policy allows eligible employees the option to work up to two days a week from home.

 

LyondellBasell is committed to advancing diversity, equity & inclusion (DEI) to ensure a positive experience for all employees.

 

Interested ?

 

Please feel free to connect with Ton Brands, Corporate recruiter ton.brands @ lyondellbasell.com for more details. Would you like to apply? Just send us your motivation and resume via the application button

Only applications through this application button will be taken into consideration.

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