Senior Assistant

This is Lyondellbasell

As a leader in the global chemical industry, LyondellBasell strives every day to be the safest, best operated and most valued company in our industry. The company’s products, materials and technologies are advancing sustainable solutions for food safety, access to clean water, healthcare and fuel efficiency in more than 100 international markets. LyondellBasell places high priority on diversity, equity and inclusion and is Advancing Good with an emphasis on our planet, the communities where we operate and our future workforce. The company takes great pride in its world-class technology and customer focus. LyondellBasell has stepped up its circularity and climate ambitions and actions to address the global challenges of plastic waste and decarbonization. For more information, please visit www.lyondellbasell.com or follow @LyondellBasell on LinkedIn

This is the role

As Department Assistant you will perform administrative duties as requested by the team. You will manage calendars, mail, e-mail and phones. Prepares reports, responds to correspondence, coordinates meeting details and manages the registration of vacation schedules. Does the office management including contract management and people on-boarding. These duties can include word processing, developing spreadsheets and databases and completing complex (graphical) presentations. Maintains confidentiality in all assignments.

You will support the team with various activities to enhance the efficiency. Organize meetings that can be global, making meeting minutes and updating dashboards. Also support with complex presentations and spreadsheets is regularly needed. Furthermore you will act as SAP delegated requisitioner and Record Retention focal point for the department. You track departmental cost center performance and ensure timely payment of budgeted costs. Coordinates and overseas travel arrangements and departmental cost- & expense reporting.

These are your roles & responsibilities

The Department Assistant supports Directors in Rotterdam and their European teams, and works closely with the other assistants on location. These assistants are each other’s back up in case of vacations etc.

The overall specification of a secretarial / assistant job would be:

• Coordinate internal and external meetings and conferences, including travel & lodging 
• Support staff meetings, including agenda for each meeting and invite speakers
• Coordinate travel plans as requested. 
• Process and track vendor payments and expense reports
• Manage major events in team schedules/calendars
• Make or support business presentations.
• Screen mail, e-mail and phone calls.
• Track project management benchmarks & update project plans and dashboards
• Acts as SAP delegated requisitioner and SalesForce expert
• Complete word processing, graphical, spreadsheet and database assignments

This is who you are

To be successful in this role you must recognize yourself in the following profile:

• Needs to be precise, organized and have eye for detail
• Excellent interpersonal skills; able to communicate and coordinate workflow assertively and diplomatically at all levels of the organization, especially at the senior manager and executive level
• Able to work independently and to initiate administrative improvements
• Well-honed organizational skills—manages workflow & projects effectively and timely
• Able to manage & prioritize multiple projects
• Work with international teams with a Can-Do-mentality
• Excellent skills in Microsoft powerpoint and excel.
• Experience with CRM software like SAP and/or Salesforce is a plus.
• Energy and enthusiasm

This is what you bring

• Bachelor degree or equivalent education or experience 
• Familiar with various software like, Microsoft Word and -TEAMS, Excel, Powerpoint, and/or other word processing, graphs, spreadsheets, database and Outlook software
• Fluent in English and preferably one other European language.

This is what we offer

We offer an environment where we encourage personal and professional growth and where you will be rewarded for your performance and results. You will have the possibility to work with specialist on all fields to develop innovative solutions and to extend your national and international network. In addition, we offer you a competitive salary package. The Company's Global Remote Work Policy allows eligible employees the option to work up to three days a week from home. LyondellBasell is committed to advancing diversity, equity & inclusion (DEI) to ensure a positive experience for all employees.

Interested

Please feel free to contact Dennie Verberne at dennie.verberne @ lyondellbasell.com for more details. Would you like to apply? Just send us your motivation and resume via the application button. Only applications through this application button will be taken into consideration.

The recruitment process exists of an initial phone screening and {{one/two/three} business interviews before proceeding to a possible job offer. A background check will be part of the process.

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