Department Assistant

This is LyondellBasell

As a leader in the global chemical industry, LyondellBasell strives every day to be the safest, best operated and most valued company in our industry. The company’s products, materials and technologies are advancing sustainable solutions for food safety, access to clean water, healthcare and fuel efficiency in more than 100 international markets. LyondellBasell places high priority on diversity, equity and inclusion and is Advancing Good with an emphasis on our planet, the communities where we operate and our future workforce. The company takes great pride in its world-class technology and customer focus. LyondellBasell has stepped up its circularity and climate ambitions and actions to address the global challenges of plastic waste and decarbonization. For more information, please visit www.lyondellbasell.com or follow @LyondellBasell on LinkedIn.

This is the role

As Department Assistant you will perform administrative duties as requested by the manager. You will manage calendars, mail, e-mail and phones. Prepares reports, responds to correspondence, coordinates meeting details and manages the registration of vacation schedules. Does the office management including stationary for the teams, contract management and people on-boarding. Furthermore you will act as SAP delegated requisitioner and Record Retention focal point for the department. You track departmental cost center performance and ensure timely payment of budgeted costs. Coordinates and overseas travel arrangements and departmental cost- & expense reporting. These duties can include word processing, developing spreadsheets and databases and completing complex (graphical) presentations. Maintains confidentiality in all assignments.

The Department Assistant supports Directors in Rotterdam and their European teams, and works closely with the other assistants on location. These assistants are each other’s back up in case of vacations etc.

The overall specification of a secretarial / assistant job would be:

• Support staff meetings, including agenda for each meeting and invite speakers
• Coordinate travel plans as requested. Accuracy is key here
• Process and track vendor payments and expense reports
• Manage calendars
• Coordinate internal and external meetings and conferences, including travel & lodging 
• Organize & maintain file systems & work instructions
• Complete word processing, graphical, spreadsheet and database assignments as requested  
• Screen mail, e-mail and phone calls
• Track project management benchmarks & update project plans
• Acts as SAP delegated requisitioner and SalesForce expert if needed
• Is responsible for correct and up-to-date registration of vacations days. Keeps departmental overview
• Maintains the archive and executes the Record Retention process
• Complete word processing, graphical, spreadsheet and database assignments as requested 

This is who you are

To be successful in this role you must recognize yourself in the following profile:

• Needs to be precise, organized and have eye for detail
• Excellent interpersonal skills; able to communicate and coordinate workflow assertively and diplomatically at all levels of the organization, especially at the senior manager and executive level
• Able to work independently and to initiate administrative improvements
• Well-honed organizational skills—manages workflow & projects effectively and timely
• Able to manage & prioritize multiple projects
• Work with international teams in an American company culture with a Can-Do-mentality

This is what you bring

• Bachelor degree or equivalent education or experience 
• Familiar with in personal computer skills, Microsoft Word and -TEAMS, Excel, Powerpoint, and other word processing, graphs, spreadsheets, database and Outlook software
• Comfortable in English both written as oral, proficient in Dutch and preferably one other European language

This is what we offer

We offer an environment where we encourage personal and professional growth and where you will be rewarded for your performance and results. You will have the possibility to work with specialist on all fields to develop innovative solutions and to extend your national and international network. In addition, we offer you a competitive salary package. The Company's Global Remote Work Policy allows eligible employees the option to work up to three days a week from home. LyondellBasell is committed to advancing diversity, equity & inclusion (DEI) to ensure a positive experience for all employees.

Interested?

Please feel free to contact Manoe Koningstein at manoe.koningstein@ lyondellbasell.com for more details. Would you like to apply? Just send us your motivation and resume via the application button. Only applications through this application button will be taken into consideration.

The recruitment process exists of an initial phone screening and two business interviews before proceeding to a possible job offer. A background check will be part of the process.

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Competencies