Assistant Site Manager Tarragona

We are looking for a person with availability to fill a permanent vacancy and supports the local management with organizational and administrative functions in Tarragona site.

Roles & Responsibilities

• Responsibility for all issues related to the Site Manager’s day-to-day work.

• Provide administrative and logistical support to Site Leadership Team.

• Organization of staff meeting and social events.

• File site contracts- keep control of administration documents

• File documentation and correspondence after use.

• Support with General Services invoices

• Purchase office supplies as necessary.

• Administration and distribution of all site correspondence.

• Deal with incoming telephone inquiries.

• Work with the company travel agency preparing and coordinating business trips for Basell personnel, as well as handing the corresponding travel expenses as necessary.

• Book meeting rooms according to future plans.

• Remotely control access to the Administration building, using video-monitor and giving directions to visitors when necessary.

Qualifications

Education

• Administrative education.

• Knowledge in SAP.

• IT knowledge MS Office (Excel, Word, PowerPoint, Teams and Outlook) and SharePoint.

Work Experience

• Previous experience as site assistant.

Languages

• Spanish – mother tongue.

• English – high level/ fluent.

Other Skills

• Position requires full presence at site.

• Familiarity with internal organization and team work.

• Effective communication skills.

• Skills for preparing and adapting reports and presentations working with PowerPoint.

• Knowledge of administrative procedures.

• Positive and optimistic attitude.

• Good capacity for empathy.

• Initiative.

• Versatility and problem solving.

• Discretion and confidentiality.

• Organization and time management

Competencies

Contact Information

Please, feel free to connect with HR Department in Spain, for more details: hrspain@lyb.com