Admin Assistant, APS

BASIC FUNCTION:

Provides secretarial and administrative support to VP, APAC APS and Commercial team in a professional and efficient manner. 

RESPONSIBILITIES AND ACCOUNTABILITIES

• Provides day-to-day secretarial and administrative support to VP, APAC APS and Commercial team including preparing presentation materials, scheduled meeting such as Monthly APS LT Meeting, manages travel arrangements and submits expenses reports etc.
• Coordinates and provides logistics support for business / customers conferences; supports and organizes team and Company events when required.
• Well connected with various support functions and business group, able to channel customer / external requests to the right internal party for action.
• Manages the contract filing system including coordinating the documents approval, electronic signature and electronic and physical filing of contract documents. 

PERSON SPECIFICATION:

Education: Bachelor’s degree or above in business studies or related discipline

Work Experience:

• 5 to 10 years’ relevant working experience preferably with multinational companies.
• Has experience to work with senior executives and act as a personal assistant is a plus

Languages: Fluent in English and Mandarin

Other Functional competencies and skills:

• Well organized, good time management skills

• Good learning agility

• Can work under high pressure and multi-tasking

• Microsoft Office skills

LYB Competencies (A) :

• Build partnerships : Developing and leveraging relationships with colleagues, customers, suppliers, and stakeholders to achieve result.  Build relationships, fosters trust, work collaboratively.

• Deliver results : Executing plans and work to ensure that strategic priorities yield measurable results and safe outcomes for the organization, employees, and customers.  Sets standards, drives high quality, take ownership and accountability, acts with integrity.
  
  
• Drive innovation : Generating novel solutions and impactful improvements that create sustainability and measurable value for existing and potential customers.  Challenges current thinking, generate ideas, experiments to learn, advances ideas into action.
  
  

LYB Competencies (B) :

• Grow capabilities : Creating a work environment where all employees can develop and realize their full potential, allowing the organization to meet current and future business challenges.  Owns personal development, applies knowledge to skill, takes risks in leaning, guides development.

• Promote inclusion : Taking action to ensure that the capabilities and insights of all individuals are valued and include in ways that lead to organizational success, equitable outcomes, and a sense of belonging.  Creates psychological safety, conveys respect, integrates differences, acts as an ally.

• Critical Competencies/Behaviors:  Demonstrate Courage: stepping up to address difficult issues, saying what needs to be said, acting with integrity, doing what is right.

Competencies