Accounts Receivable Specialist

Basic Function

Reporting to the Accounts Receivable Manager, Asia & AfMEI, this position provides technical accounting and analysis support for Order to Cash (OTC) workstreams with focus on Accounts Receivable (AR). 
This position is responsible to execute an accurate, timely Cash Application process and AR related reconciliations on the incoming funds related to customers collections.  
This position is responsible for customer billing/ invoices to ensure they are issued timely and accurately and for issuing manual invoices for miscellaneous activities upon request. 
This position responsibility includes invoice processing and ensuring that output is generated and received by the customer, follow up on non-billed deliveries with internal stakeholders and ensure a smooth month end close process.
This position is also responsible to identify and resolve any AR related issues (e.g. unbilled deliveries, customer’s payment discrepancies, etc.,) and follow up any internal stakeholders’ request as it may arise. The incumbent should also promote process automation by minimizing manual billings and cash postings whilst ensure team objectives are met within LYB Accounts Receivables standards and in-country local regulations and governance. 

Roles & Responsibilities

1.    Support integration, adoption and optimization of standardized AR Automation application, tools, and workflow processes
2.    Assist the Accounts Receivable Manager  to drive AR standard operating procedures (SOPs) and compliance across the organization.
3.    Monitor billing /invoice due lists, address issues and ensure resolution of queries prior to month end close
4.    Record Journal entries for miscellaneous 3rd party invoices and file appropriate documentation
5.    Run control reports daily, to check accuracy of E-Billing set-ups and liaise on changes with the Master Data team
6.    Process E-Billing documents or issue manual tax invoice as per local regulations. Check and envelope invoices for assigned countries and customers.
7.    Issue invoices, cancel/rebill and credit/debit notes upon request from Customer Service
8.    Analyze daily items that remain unposted or uncleared during the automated cash application process.
9.    Perform analysis to identify cash application issues and propose possible solutions to improve performance and automation of AR cash postings.
10.    Retrieval and timely application of lock box and bank statements, identifying chargebacks, discount allowances, and making the necessary adjustments to A/R.  
11.    Balancing and reconciling cash/bank general ledgers which includes identifying and resolving discrepancies.
12.    Review, maintain, and recommend/implement changes to AR procedures to promote efficiency and to ensure global standardization.
13.    Prepares Global AR related Account Reconciliations by analyzing open and aged items. Reports reconciling items based on Account Reconciliation policy and follows up with responsible parties for resolution of unexplained balances. 
14.    On a quarterly basis supports if required external Auditors (PwC) in support of regular SOx Audits and Revenue Recognition Audits. Support AR team to complete Internal and External Audit as needed
15.    Review, identify and implement appropriate processes to ensure AR’s best results.
16.    Maintain knowledge of and recommend technical improvements to AR related systems
17.    Support automation tools and propose improvements of existing automation
18.    Reviews the monthly AR KPIs dashboard, to perform trend and variance analysis for their area of responsibility and liaise with SME on root cause analysis and action plan.
19.    Coordinate with team members to ensure AR process documentation, work instructions and activities list are properly followed
20.    Participate in month end closing activities as directed.
21.    Assist AR Manager, Asia & AfMEI with ad hoc tasks as assigned

Min. Qualifications

Education:
•    Professional education /Bachelor’s degree preferred in Accounting, Finance or related discipline

Work Experience: 
•    2 to 3 years of Accounts Receivables experience
•    Working experience in a multinational company environment, with ability to work in diverse cultures.

Licenses & Certifications:
•    Professional qualifications: not essential
 

Competencies