ASSISTANT, ADMINISTRATIVE III

Come Join an Inclusive Team

The Administrative Assistant manages multiple tasks and workloads, such as assigned company projects, preparing statistical reports, participates on plant teams, champions plant initiatives, plant purchases, orders plant production materials as needed, ensures deliveries, and organizes company sponsored celebrations.

The Admin Assistant also provides high-level administrative support, handling requests, and performing clerical functions such as supporting department managers, preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. The Administrative Assistant acts as a back-up for other department administrative assistants during absences and assists other Admin Assistants with plant initiatives.

A Day in the Life

• The responsibilities are guidelines for managing day-to-day activities & balancing initiatives / projects workload for BLO Plant 2 & Tank Farm areas.
• Applies practices and procedures that have clear precedents and/or operational guidance.
• Arranges equipment / facilities for meeting (lunches & refreshments, if required)
• Schedule Meetings and Dialogs
• Manage Purchase Cards and statement reconciliations
• Orders plant production materials and office supplies
• Preparation of weekly and monthly plant statistical reports
• Updates procedures in Documentum / D2
• Arrange travel Domestic and International
• Expense reporting
• Performs monthly close process activities and account reconciliations
• Interacts with external/internal customers, to provide information about product and services 
• Work with vendors on purchasing items
• Updates seniority sheets
• Manages the Bi weekly OT payroll discrepancy report.
     

You Bring This Value

• High School diploma or equivalent
• A minimum of 5 years’ experience
• Working knowledge of Microsoft Office Suite
• Works independently, receives minimal guidance; acts as a resource for colleagues with less experience
• High proficiency in a PC Windows environment and SAP software applications.

Preferred Qualifications

• Excellent communication and organizational skills.
• Administrative, inventory, or accounting experience
• Able to progress projects by interacting with a wide range of individuals to frame project needs, define success and deliver results.
• Strong interpersonal skills
• Documentum / D2 experience
  
  
  

Competencies