Plant Administration Specialist

Come Join an Inclusive Team

The Plant Administration Specialist is responsible for managing Site communications, facilitating key tasks and procedures, performing a number of administrative support and Vendor service tasks to ensure efficient operation of their Site/Office environment. Their duties include placing orders for office and other supplies when needed and directing both incoming and outgoing calls, emails and letters.Finally it also include office management part.

A Day in the Life

• Office & Site Operations
• Provide daily support to Board Members, the Site Manager and local management.
• Collaborate closely with Maintenance, HSE, Production, HR, SCM, Finance and administrative teams.
• Maintain contact with public offices, contractors and service providers; handle incoming mail and electronic correspondence, including distribution and archiving.
• Coordinate building administration tasks, annual equipment inspections and procurement activities.
• Manage office supplies, HSE materials, consumables, technical items and service contracts (courier, mail, cleaning, etc.).
• Organize internal meetings, visits, events and company initiatives (e.g., Global Safety Day, Global Care Day, integration events, fairs).
• Manage Site documentation and act as Documentum and LMS Platform Leader (structure, updates, user support, communication).
• Prepare reports and translate company documents into Polish.
• Health, Safety & Employee Administration Support
• Oversee the Site Guestbook, welcome visitors and ensure communication of safety rules.
• Supervise cleaning services and verify the quality of work.
• Register new and departing employees for security access; manage keys and employee lockers.
• Communicate procedure updates and maintain compliance confirmations (signatures, databases, archiving).
• Support HR with medical checks, employee qualifications and personnel documentation.
• Prepare and verify attendance lists and time records; liaise with leaders and external agencies.
• SAP Vendor & Procurement Support (Płock & Warsaw office)
• Act as local SAP Key User for Procurement and Maintenance (instructions, training, troubleshooting).
• Register new vendors in systems (SAP, Ariba); process invoices and payment requests.
• Create purchase requisitions and orders, confirm services and goods receipts,
• Support Accounting teams in resolving discrepancies between orders and invoices.
• Perform invoice coding (PO / non‑PO) and prepare re‑invoices for Finance.
• Audit utility invoices and verify cost accuracy.

You Bring This Value

• Bachelor’s degree required
• Approximately 2 – 4  years of experience in similar role
• Experience in a global, fast-paced, dynamic and deadline driven environment
• SAP experience
• Strong computer skills and proficient in MS Office Suite including Word, Excel
• Able to multitask and meet aggressive deadlines
• Ability to work under pressure
• Ability to work on your own initiative
• Passion for driving continuous improvement
• Excellent interpersonal and communication skills

Competencies

What We Offer

We offer an environment where we encourage personal and professional growth and where you will be rewarded for your performance and results. You will have the possibility to work with specialist on all fields to develop innovative solutions and to extend your national and international network. In addition, we offer you a competitive salary and benefits package.

LyondellBasell is committed to advancing diversity, equity & inclusion (DEI) to ensure a positive experience for all employees.
 

Application & Contact

Please send us your resume via the application button.

If you would like to learn more, please feel free to contact Karolina Piwowarczyk-Górnicka, HR Business Partner at karolina.piwowarczyk-gornicka@lyondellbasell.com

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