Office Administrator, APS - AfMEI

Basic Function

Provide admin support to APS team in India; coordinate import/export activities; record keeping for APS AFMEI. Support MD in overseeing compliance, KPI metrics

Admin function

• APS Mumbai office administration, hotel/air ticket booking and travel management for APS Mumbai employees and LYB APS visitors
• Work closely with other Mumbai admin personnel on staff activities, annual dinner, and Mumbai office admin activities
• Record keeping: proper management of all legal and compliance requirements related to APS commercial activities
• Support MD in organizing town halls, internal meetings, external correspondence, etc.
• At all times, maintain a level of professionalism that protects the Company and its interests, especially in the handling of confidential information or communications with key people
• Co-ordination with Regional and Global marketing communications team for social and other media related articles, posts etc.

Sales function

• Perform various documentation, database maintenance and presentations for reporting to management, regional conferences and customer meetings.
• Serve as the primary support personnel to AFMEI commercial teams to ensure daily operation to run smoothly.
• Coordinate and provide logistics support for business / customers conferences.  These include preparing invitation letters, travel, accommodation and catering arrangements.
• Effectively manage all Distributors/Reseller agreements and ensure timely compliance, reporting

Marketing function

• Act as backup for marketing specialist in SAP pricing uploads and floor price checks
• Support Marketing Managers in external business communications
• Supporting Marketing Managers to arrange Technical Webinars, Seminars and other corporate events

Import/Export function

• Support Marketing Managers in allocation, forecasting, reporting and order management of imported materials
• Work with site logistics, S&OP and supply chain teams on export order management from the three APS sites in India
• Monthly reporting of import/export performance vs metrics, work with supply chain team to monitor freight and distribution costs, etc.

Person Specification

Education: Diploma / Bachelor in business studies or related discipline

Work Experience: 5 years working experience preferably with multinational companies

Critical Competencies

• Drives Results: Consistently achieving results, even under tough circumstances.
• Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.
• Instills Trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity.
• Courage: Stepping up to address difficult issues, saying what needs to be said.
• Customer Focus: Building strong customer relationships and delivering customer-centric solutions.
• Communicates Effectively: Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.

Functional Competencies

Presentation and Communication Skills : Presents information in a simple way, clearly communicating the key messages and engages the audience. Communicates openly and clearly. Simplifies complex issues where possible and share information freely

Product and Technical Knowledge : Looks for opportunities to continuously learn about LYB products and services to be able to clearly articulate these in a strong value proposition for the customer. 

Languages:

English, Hindi  

Competencies