Capital Projects Procurement Lead

Basic Function

The Capital Project Procurement Lead is responsible to support Procurement / Contract Manager for all aspects of Procurement / Contracts for assigned capital projects in the range of $20MM - $300MM Total Installed Cost (TIC).  Depending on project size and complexity, the Capital Project Procurement Lead shall support award of Prime Contract, support / perform pre – award,  award and post award activities for materials and Services.

Roles & Responsibilities

•    Support Contracts and Procurement Manager for activities on assigned projects
•    Perform all activities in accordance with LYB’s code of conduct and procedure
•    Support effective management of internal client, engineering contractor and supplier relationships to benefit the Project
•    Ensure departmental goals are met
•    Assist Procurement / Contract Manager in coordinating with Engineering Companies and guiding them in their activities

Prime responsibilities of candidates during various phases of Procurement for Global Projects is mentioned below:

•    Pre-Award phase: 
o    Maintain Vendor / Contractor database
o    Maintain master SOI / RFI template and results
o    Provide prequalification support
o    Provide input for development of  Project Vendor / Contractor list
o    Execute Confidentiality Agreement between LYB and Vendors / Contractors

•    RFP:
o    Facilitate Ariba RFP process
o    Ability to handle multiple capital sourcing events at the same time.

•    Award:
o    Registration of Vendors in SAP
o    SAP PO creation and maintenance (prime contract and “shadow PO’s” for EPCm managed purchase orders)
o    Prepare CAR and CAF workflow (internal governance documentation)
o    Administer required documents and assist Procurement / Contract manager to seek management approval
o    Assist / Lead Contract negotiation and signature

•    Post Award:
o    Savings reporting
o    Lead / Support Change Order management
o    Support Claim management
o    Register of bank guarantees. Inform Procurement / Contract manager on expiration of documents.
o    Invoice validations support
o    PO Closeout
o    Supplier Relationship management

continued..

•    Activities for self-performed / Engineering, Procurement Construction management contractor (EPCm) managed projects:
o    Assist Project Procurement / Contract Manager in coordination of Contracting and Procurement activities
o    Lead / Assist development of Procurement / Contracts plan and drive execution of strategy
o    Assist Coordination of all Owner and EPCm Contractor procurement activities including RFP´s, evaluation of commercial proposals and recommendation of award.
o    Support Procurement Manager to setup work process flows with EPCm.
o    Support / lead the EPCm in the creation and alignment of the Approved Vendor Lists.
o    Oversee all Contractor procurement activities to ensure they are legal, ethical and in conformance with Owner´s requirements.
o    Support / Lead effective negotiation on behalf of LYB with the inclusion of Legal, Risk Management, and Finance, as required. 
o    Obtain / maintain / Release of bond documents from all Vendors and Contractors
o    Ensures timely payment of invoices in accordance with payment terms of the contract.
o    Assist Procurement / Contract manager in claim management process of Prime Contracts, material / service contracts.

Min. Qualifications

Bachelor’s Degree in Engineering / Supply Chain / Law / Business Administration degree required.

Work Experience: 

8 to 12 Years of relevant industry experience in Contracts and Procurement function with Owner / EPC company for Oil & Gas / Petrochemical industry 

Languages: 

•    English
•    Knowledge of other European languages is a plus

Skills:

•    SAP 
•    Ariba / other E-sourcing tools
•    MS Office (High proficiency)
•    Demonstrated experience in procurement of Material / Services for large capital projects
•    Experience in best cost country sourcing
•    Good communication and reporting skills
•    Good commercial skills to obtain best value for LYB

LYB Competencies:

•    Build partnerships: Developing and leveraging relationships with colleagues, customers, suppliers, and  stakeholders to achieve results.
•    Deliver results: Executing plans and work to ensure that strategic priorities yield measurable results and safe outcomes for the organization, employees, and customers.
•    Drive innovation: Generating novel solutions and impactful improvements that create sustainability and measurable value for existing and potential customers.
•    Grow capabilities: Creating a work environment where all employees can develop and realize their full potential, allowing the organization to meet current and future business challenges.
•    Promote inclusion: Taking action to ensure that the capabilities and insights of all individuals are valued and included in ways that lead to organizational success, equitable outcomes, and a sense of belonging.