AP Specialist

Basic Function

Reporting to the Accounts Payable Regional Process Lead, Asia & AfMEI, this position provides technical accounting and analysis support to Procure to Pay (PTP) workstreams with focus on Accounts Payable and Travel & Expenses. These sub-processes related to automation strategies to ensure team objectives are met within LYB Accounts Payable standards and in-country local regulations and governances. This position may be assigned to the following sub-teams: 
Invoicing - Logistics , Non-Logistics, Specials Desk, Payments - Check Processing/EFT Helpdesk  - Inquiries

This position also supports Treasury  with a dotted reporting line to the Treasury team.

Roles & Responsibilities

    Accounts Payable

• Support the Senior Process Analysts with various project initiatives.
• Assist the Regional Manager to sustain compliance controls across the organization in alignment with our Accounts Payables standard operating procedures.
• Depending on the sub-team this position is assigned, the daily work focus is different.
• Support integration, adoption and optimization of standardized AP Automation application, tools, and workflow processes.
• Process PTP related transactions in SAP; or any other ERP system as instructed in an accurate and timely manner.
• Conduct regular reconciliations for AP related balance sheet accounts.
• Participate in month end closing activities as directed.
• Perform system testing on AP activities for all system enhancements.
• Have a detailed understanding of PTP process.
• Ensure timely follow up with concern departments for non-compliance of GST from vendor end
• Ensure proper mapping of GST rate with HSN code in coordination with taxation team where ever applicable
• Ensure proper checking and update of correct GST number of vendor in system 
• Ensure proper TDS rate applicable and deduction against services provided by vendor 
• Assist AP Regional Process Manager Asia & AFMEI with ad hoc tasks as assigned.

Treasury

• Ensure bank details in SAP matches with SAP and in case of mismatch, discuss with concern department / supervisor
• Liaise with bank for Manual payments (overseas & local) &  other related documentation/communication (BOE acceptance/ ORM, Open BOE / Compliance check queries for customers & vendor payments)
• Processing of Statutory payments such as Custom duty and GST through Virtual Bank via online banking system
   

Min. Qualifications

Education:
Professional education in Accounting, Finance or related discipline

Work Experience: 

• 2 to 3 years of Accounts Payables experience
• Working experience in a multinational company environment, with ability to work in diverse cultures.

Critical Competencies/Behaviors:

• Acts with integrity, fairness, and high standards of accountability
• Deadline-conscious with “can do” spirit to ensure correct & timely execution on AP related transactions.
• A good team player with strong verbal and written communication skills
• Have a positive work altitude including willing to work longer hours during peak periods.
• Self-motivated to learn new concepts and take part in new projects.
• Agile, results oriented, customer focused.
• Able to work under pressure. 

Skills:

• Be familiar with SAP system and skillful in Microsoft Office, especially Excel, Powerpoint.
• Languages:  Good spoken, written English. Speak and understand another language will be an advantage.

Preferred Qualifications

Competencies