Administrative, Assistant

Basic Function

• Performs administrative functions working with SAP, Power BI, Word, Excel, PowerPoint, and other special-purpose applications.
• Maintain a high level of confidentiality in all aspects of the business.
• Strong attention to detail in all assignments.
• Strong interpersonal skills and professionalism in communications.
• Excellent organizational and time management skills to prioritize competing demands to meet deadlines.
• Self-motivated and results-oriented.
• Problem-solver with decision-making ability.
• Advanced skills in Microsoft Office applications (Outlook, Excel, Word, PowerPoint, Teams).
• Strong written skills, including proofreading, formatting, and finalizing controlled documents.
   

Roles & Responsibilities

• Completes additional assignments as directed, such as data gathering and reporting. Specific job functions include:
  • Manage multiple calendars, including scheduling meetings/appointments and coordinating logistics for internal business meetings
  • Create and prepare formal communications, announcements, and presentations
  • Assist in planning and coordinating events such as award ceremonies, recognition celebrations, holiday parties, safety milestones, and community events
  • Coordinate travel arrangements and prepare/submit expense reports
  • Coordinate and participate in weekly team meetings
  • Manage company procurement card and reconcile monthly statements in Concur Expense Reporting System
  • Develop, maintain, and update web pages and SharePoint sites
  • Prepare, manage, compile, and update data for various month-end reports, including maintenance key performance indicators
  • Establish, organize, and maintain electronic files; maintain office supply inventories and procure as needed
  • Initiate and manage the formal document routing and approval process
  • Process system access requests for contractors
  • Develop and issue monthly KPI safety work order reports
  • Collect data from multiple sources (Power BI & SAP) and update monthly KPIs
  • Maintain fuel system access and monthly reports
  • Maintain updates/changes to technician duty lists
  • Track technician vacation schedules
  • Serve as SAP Equipment Master Data Clerk
  • Maintain and file documents in D2 DOCUMENTUM
  • Track specialist activities

Min. Qualifications

• High School Diploma or GED
• Minimum of 3 years of administrative experience
• Excellent communication skills, both oral and written, with the ability to speak to individuals with confidence
• Excellent interpersonal skills, influencing skills, sound judgment, and diplomacy to coordinate manager’s schedules, site-wide initiatives, and LyondellBasell participation in public events
• Ability to simultaneously manage multiple projects and interact professionally and appropriately with people at all levels inside and outside of LyondellBasell
• Must be a self-starter who uses initiative to identify and carry out appropriate projects with minimal supervision
• Demonstrated proficiency in MS Office (Word, Excel, PowerPoint) and CMMS (ex: SAP)

What We Offer

We offer employees a competitive total compensation package, which includes base pay and variable incentive pay programs. This supports a pay-for-performance culture, recognizing both individual and company performance, as well as benefit programs that are highly attractive and competitive within the markets for which we compete for talent. 
 

• The Company's Global Remote Work Policy allows eligible employees the option to work up to one day a week from home. 
• 401(k) Plan with Company Match 
• Retirement (Pension) Plan 
• Employee Stock Purchase Plan 
• Educational Assistance 
• Choice of Preferred Provider or Consumer Driven Medical Plan including Prescription Drug Coverage 
• Dental, Vision and Employee Assistance Program 
• Flexible Spending Accounts 
• Life, AD&D and LTD Insurance 

Competencies