Administrative, Assistant

Basic Function

Performs administrative functions working with SAP, Power BI, Word, Excel, PowerPoint, and other special-purpose applications.
•    Maintain a high level of confidentiality in all aspects of the business
•    Strong attention to detail in all assignments
•    Strong interpersonal skills and professionalism in communications
•    Excellent organizational and time management skills to prioritize competing demands to meet deadlines
•    Self-motivated and results-oriented
•    Problem-solver with decision-making ability
•    Advanced skills in Microsoft Office applications (Outlook, Excel, Word, PowerPoint, Teams)
•    Strong written skills, including proofreading, formatting, and finalizing controlled documents
 

Roles & Responsibilities

.Completes additional assignments as directed, such as data gathering and reporting. Specific job functions include:
•    Manage multiple calendars, including scheduling meetings/appointments and coordinating logistics for internal business meetings
•    Create and prepare formal communications, announcements, and presentations
•    Assist in planning and coordinating events such as award ceremonies, recognition celebrations, holiday parties, safety milestones, and community events
•    Coordinate travel arrangements and prepare/submit expense reports
•    Coordinate and participate in weekly team meetings
•    Manage company procurement card and reconcile monthly statements in Concur Expense Reporting System
•    Develop, maintain, and update web pages and SharePoint sites
•    Prepare, manage, compile, and update data for various month-end reports, including maintenance key performance indicators
•    Establish, organize, and maintain electronic files; maintain office supply inventories and procure as needed
•    Initiate and manage the formal document routing and approval process
•    Process system access requests for contractors
•    Develop and issue monthly KPI safety work order reports
•    Collect data from multiple sources (Power BI & SAP) and update monthly KPIs
•    Maintain fuel system access and monthly reports
•    Maintain updates/changes to technician duty lists
•    Track technician vacation schedules
•    Serve as SAP Equipment Master Data Clerk
•    Maintain and file documents in D2 DOCUMENTUM
•    Track specialist activities

Min. Qualifications

•    High School Diploma or GED
•    Minimum of 3 years of administrative experience
•    Excellent communication skills, both oral and written, with the ability to speak to individuals with confidence
•    Excellent interpersonal skills, influencing skills, sound judgment, and diplomacy to coordinate manager’s schedules, site-wide initiatives, and LyondellBasell participation in public events
•    Ability to simultaneously manage multiple projects and interact professionally and appropriately with people at all levels inside and outside of LyondellBasell
•    Must be a self-starter who uses initiative to identify and carry out appropriate projects with minimal supervision
•    Demonstrated proficiency in MS Office (Word, Excel, PowerPoint) and CMMS (ex: SAP)

Preferred Qualifications

•    Competencies: 
o    Builds effective teams
o    Collaborates
o    Cultivates innovation
o    Customer focus
o    Demonstrates courage
o    Drives results
o    Ensures accountability
 

Compensation Data

What We Offer
We offer employees a competitive total compensation package, which includes base pay and variable incentive pay programs. This supports a pay-for-performance culture, recognizing both individual and company performance, as well as benefit programs that are highly attractive and competitive within the markets for which we compete for talent. 
 
•              The Company's Global Remote Work Policy allows eligible employees the option to work up to three days a week from home. 
•              401(k) Plan with Company Match 
•              Retirement (Pension) Plan 
•              Employee Stock Purchase Plan 
•              Educational Assistance 
•              Choice of Preferred Provider or Consumer Driven Medical Plan including Prescription Drug Coverage 
•              Dental, Vision and Employee Assistance Program 
•              Flexible Spending Accounts 
•              Life, AD&D and LTD Insurance 

Regulatory Disclosure
The compensation and reference to benefits for this role is listed on this posting in compliance with applicable law. Please note that the compensation and benefits listed below are only applicable for U.S. payroll offers. 
 
•              The anticipated salary range for this position is $53,840- $74,030. The selected candidate’s compensation will be determined based on their skills, experience, and qualifications. 
•              LYB offers competitive compensation and benefits programs which includes, but is not limited to, variable pay, health care coverage, retirement plan, protection coverage, time off and leave programs, training and development opportunities and a range of allowances connected to specific work situations.

Competencies