Share this Job
Apply now »

AP Specialist

Location: 

HK, No ZipCode

Req ID:  75201
Facility:  Hong Kong-9998
Department:  Finance &Contr, China,Korea,Singa & Mala
Division:  Finance

AP Specialist

Basic Function

The purpose of the job is to perform the function of Purchase-to-Pay(P2P) for third party vendors. In this role, you will need to understand the whole AP process from raising a purchase requisition to settlements. During the AP process you need to deal with both internal and external parties to ensure the expenses are recorded into our book properly and timely. Have opportunity to involve in new project in the region particular on P2P process improvement.

Roles & Responsibilities

1. Perform invoice verification and monitoring to ensure proper approval is granted for invoice posting
2. Posting third-party vendor invoices for various APAC entities including Hong Kong, Singapore, Japan, Taiwan, Korea and South East Asia representative offices
3. Ensure the VAT/invoice numbers/invoice date on the invoices are booked accurately to meet government regulations in different regions
4. Conduct analysis at transaction level using Celonis(Data mining tools) and take measures to improve AP KPI dashboard
5. Follow up with payment requesters to resolve the discrepancies between invoices against goods receipts/purchase orders
6. Meet the monthly closing deadline for AP including invoice posting and clearing of outgoing payments in bank accounts
7. Making accrual bookings for substantial expenses to reflect the actual costs incurred in a timely manner
8. Assist payment requesters on vendor account creation matters and provide Process-To-Pay training such as purchase requisition/service entry creation to payment requesters
9. Answering inquiries from payment requesters such as payment status, GL account codes and cost centers
10. Investigate the root causes of late payments, take measures and closely monitor to prevent late payments happen.
11. Handle intercompany recharge for overseas entities in Japan.
12. Reconcile intercompany transaction discrepancies then resolve the discrepancies by the deadline of intercompany cut-off
13. Perform monthly accounts reconciliation for AP related GL accounts
14. Provide support during internal and external audits, submit information to auditors timely for completion of audit field work as per schedule.
15. Support projects on accounting related process.

Personal Specification

Education:
• Bachelor’s degree or above in Accounting, Finance or related discipline

Work Experience:
• At least 3 years’ relevant experience in finance and accounting area
• Working experience in a multinational company environment, with ability to operate in diverse cultures
• Experience in share service center and excellent in SAP system is a plus

Licenses & Certifications:
• professional accounting certification is preferred.

Skills:
• Be familiar with SAP system and skillful in Microsoft Office, especially Excel
• Familiar with key accounting principle under US and IFRS GAAP

Languages: Cantonese, Mandarin and English

Competencies

Builds effective teams
Collaborates
Cultivates innovation
Customer focus
Demonstrates courage
Drives results
Ensures accountability
Instills trust and exemplifies integrity

Apply now »