Executive Assistant

Come Join An Inclusive Team:

The position is located at our North American Headquarters in Downtown Houston. The position offers a competitive base salary, bonus, 401K matching, generous benefits package, pension plan, parking subsidy, and employee discounts. The ideal candidate for this position will be energetic, highly motivated, an excellent team player and be able to manage multiple priorities simultaneously with attention to detail. The successful candidate in this position will have excellent organizational skills, show initiative to improve current processes and workstreams, possess an outstanding attitude and customer service focus, and will have strong written and verbal communication skills. Due to the sensitivity of our work, a critical aspect of this role will be to maintain confidentiality with all daily activities.

A Day In The Life:

• Professionally represent executives and the organization to internal and external stakeholders.
• Provide administrative support to senior executives in the preparation of various reports and presentations, performing data analysis as needed, various other related initiatives and ensure complete accuracy of final products.
• Manage multiple calendars, inboxes, Team Share sites and project libraries.
• The ability to exercise sound judgment and discretion and to handle highly sensitive and confidential information & data.
• Maintain decorum, discretion, confidentiality and poise that are appropriate for the office of the executives & keep the executive informed of upcoming commitments.
• Proactively prepare and deliver daily briefings on key events, meetings, travel and other calendar items.
• Coordinate and manage domestic and international travel arrangements, prepare travel itineraries and prepare/submit expense reports.
• Coordinate internal and external meetings (including travel and catering set-up and reservations, hotel contracts, prepare agendas, meeting rooms, registration, meeting equipment, recreation, promotional items, billing, and managing outside vendors) both domestically & internationally and exercise judgment in taking initiative on pending action items.
• Develop communications to internal and external stakeholder groups. Initiate phone calls to a variety of internal and external stakeholders on behalf of the executives. Screen, prioritize and direct phone calls to the appropriate persons in the Company.
• Support the planning and coordination of major process, programs, and/or projects to ensure departmental goals are completed on time, and with optimum quality; processes/projects may include performance calibration, talent management, merit process, employee engagement, etc. 
• Be available outside regular business hours to provide support as needed.
• Other duties as assigned.

You Bring This Value:

• Bachelor’s degree or a minimum of 10+ years of prior, relevant experience is acceptable in lieu of a degree. 
• A minimum of five (5) years working effectively in high-pressure situations while managing multiple tasks and handling confidential and sensitive information (such as financial and employee data) with tact, diplomacy and sensitivity.
• Requires a degree of independence in completing job responsibilities prior to issue escalation; able to initiate administrative improvements.
• Excellent interpersonal skills; able to communicate and coordinate workflow assertively and diplomatically at all levels in the organization, especially at the senior management level.
• Well-honed organization skills-manage workflow & projects effectively and timely.
• Able to manage & prioritize multiple projects at the same time.
• Comfortable working independently and making decisions; able to deal with ambiguity.
• Advanced Microsoft Office skills, including Excel (macros, pivot tables, V-lookup), Word, PowerPoint.
• Excellent planning, problem-solving, interpersonal, and communication skills required.
• Strong organization skills, an ability to multi-task, work under pressure, establish priorities and meet deadlines in a fast paced, changing environment.
• The ability to work in high stress situations and to work with people with driven personalities while maintaining focus.
• The ability to develop and maintain constructive and cooperative working relationships with a wide variety of people internally and external to the Company Stakeholders.

What We Offer:

We offer employees a competitive total compensation package, which includes base pay and variable incentive pay programs. This supports a pay-for-performance culture, recognizing both individual and company performance, as well as benefit programs that are highly attractive and competitive within the markets for which we compete for talent.

• 401(k) Plan with Company Match
• Retirement (Pension) Plan
• Employee Stock Purchase Plan
• Educational Assistance
• Choice of Preferred Provider or Consumer Driven Medical Plan including Prescription Drug Coverage
• Dental, Vision and Employee Assistance Program
• Flexible Spending Accounts
• Life, AD&D and LTD Insurance

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Competencies