Assistant, Administrative

Come Join an Inclusive Team

The position performs administrative duties to support the Site Manager and Leadership Team at the LyondellBasell Clinton, Iowa facility, reporting to the Site Manager. 
•    Maintain a high level of confidentiality in all aspects of the business 
•    Strong attention to detail in all assignments 
•    Strong interpersonal skills and professionalism to communicate with all levels of the organization 
•    Excellent organizational and time management skills to efficiently prioritize competing demands to meet tight deadlines; flexibility in work hours to support projects 
•    Self-motivated and results-oriented 
•    Problem-solver with decision making ability 
•    Advanced skills in Microsoft Office applications (Outlook, Excel, Word, PowerPoint, Teams), as well as knowledge of Website and SharePoint management; ability to learn new software 
•    Strong writing skills, including proofreading, formatting and finalizing documents 

A Day in the Life

•    Manage multiple calendars, including scheduling meetings and appointments, as well as coordinate all logistics for internal/external business meetings, site visits and Senior Executive on-site reviews 
•    Create and prepare formal communications, announcements and presentations, as well as prepare brochures, pamphlets and certificates  
•    Plan and coordinate company events, award ceremonies and recognition celebrations, including holiday parties, Operational Excellence Award Celebrations, safety milestones and activities, as well as community-related events.  
•    Coordinate travel arrangements and prepare/submit expense reports 
•    Coordinate/participate in weekly Management Team Staff Meetings (including development of agenda, transcribing/distribution of meeting minutes) 
•    Manage company procurement card and reconcile monthly statement in Concur Expense Reporting System 
•    Develop and maintain Web Pages and SharePoint Sites, as well as updating content 
•    Prepare and manage the budget for site meal costs, coffee costs and community donations, as well as compiling/updating data for various month-end reports 
•    Prepare and submit Payment Request Forms for supplier payments, community donations and company membership dues 
•    Establish, organize and maintain paper and electronic files; maintain office supply inventories and procure as needed 
•    Manage phone inquiries, as well as incoming/outgoing correspondence for site Leadership Team 
•    Other duties as assigned. 

You Bring This Value

•    High School Diploma or GED 
•    Minimum of 3 years of administrative experience (executive administrative experience preferred) 
  
Schedule 
The successful candidate will work Monday-Friday, 5 8-hour days, and is Over Time (OT) eligible.  Occasional need to work outside of the regular schedule.  Remote work is available in accordance with Company Remote Work Policy and manager approval. 
Preferred Qualifications 
•    Experience with Microsoft Office Applications, SAP, Concur, SharePoint and Ariba 

What We Offer

LyondellBasell is proud to provide a competitive total compensation package designed to reward excellence and support the well-being of our employees. Our Total Rewards package includes equitable and market-competitive base pay as well as locally relevant incentives, fostering a culture of pay-for-performance that recognizes both individual and company achievements. 

We extend the following benefits to *eligible employees: 

Workplace Flexibility: The Company’s Global Remote Work Policy allows eligible employees to request to work remotely up to two full days per standard work week at an approved location other than the designated worksite or office, such as at a home office with managerial approval. 

Comprehensive Health, Welfare, Life and Retirement Programs: Our comprehensive programs are aligned with local practices. 

6% LYB match on 401(k) contribution 

5% LYB cash balance pension plan accrual 

Comprehensive Well-being Benefits: Programs to support your physical, mental, financial, and social health, ensuring you receive the care you need, when you need it. 

Employee Stock Purchase Plan: The LYB ESPP offers a 10% discount on LYB stock for eligible employees in Germany, Italy, Netherlands, Spain, and US. 

Educational Assistance Program: To encourage self-development by providing financial aid for approved educational activities voluntarily undertaken by employees. 

Bravo Rewards Program: Recognizing outstanding employee contributions. 

Robust Medical and Life Insurance Packages: Offering a variety of coverage options to meet individual needs. 

Professional Development: Opportunities to learn and grow through training, mentoring, work experiences, community involvement, and team building activities. 

Competitive Vacation Policies: Generous annual leave to support your work-life balance. 

Global Adoption Policy: Support for employees expanding their families. 

Matching Gifts Program: Enhance the impact of your charitable contributions to qualified organizations. 

*Eligibility for certain benefits and rewards programs will vary based on your job status, work location and/or the terms of any applicable collective bargaining agreement and may be changed from time to time without notice, subject to applicable law. 

Competencies