Assistant, Administrative III

Come Join an Inclusive Team

This position, located at our Channelview Complex, requires full proficiency gained through job-related training and considerable on-the-job experience to perform a range of tasks. The ideal candidate will be energetic, highly motivated, and an excellent team player with strong organizational skills, attention to detail, and a customer-focused mindset. The role requires initiative for continuous improvement, excellent interpersonal skills, strong written and verbal communication, and the ability to maintain confidentiality in all activities.

A Day in the Life:

• Calendar Management for department meetings
• Calendar Management ability for leaders
• Log action items and meeting minutes
• Create PowerPoint presentations, expense reports, purchase requisitions, and IT requests
• Analyze department data by creating Excel Pivot Tables and Power Bi dashboards
• Support, lead, and maintain department work flows as requiredFlexibility to adjust schedule based on business needs
• Book travel arrangements both domestically and abroad
• Pre-planning ahead of department events
• Ability to create agendas
• Order food and beverage when applicable
• Order office and department supplies and coordinate with vendors as needed
• Assist with formatting and routing of updated Department and/or Operating Procedures
• Manage control documents per the appropriate record retention requirements
• Maintain department Elements Pages and/or TeamShare sites
• Assist Sr. Administrative Assistant with sitewide events
• Assist with onboarding of department new hires
• Backup duties for other department admins as assigned

You Bring This Value :

• 2+ years of experience with a relevant degree, alternatively 5+ years of experience
• Software capabilities to assist with productivity and collaboration: Microsoft Office Suite including OneNote, Outlook, PowerPoint, and Excel
• Self-motivated and positive attitude
• Works and makes decisions with minimal supervision
• Thinks strategically to identify innovative and non-obvious solutions to complex problems
• Excellent interpersonal skills; able to communicate and coordinate workflow assertively and diplomatically at all levels in the organization
• Well-honed organizational skills
• Able to manage and prioritize multiple tasks at the same time
• Collaborate with others in similar roles to find opportunities for efficiency and support
• Acts as a resource for colleagues with less experience.
• Anticipates patterns and connections, seeing beyond the immediate problem to wider implications
• Capabilities with Microsoft Power Platforms; Teams; SAP; D2; IT set-up for conference rooms

Competencies