Assistant, Administrative

Come Join an Inclusive Team

The Administrative Assistant for LyondellBasell’s Chocolate Bayou plant is responsible for providing administrative support to the Chocolate Bayou site. The individual performing in this role will also provide back-up support to other South Texas Polymers Administrative Assistants on an as-needed basis. The incumbent in this position will report to the site Manager. 

A Day in the Life

• Complete clerical duties including printing, making copies, and document filing 
• Order and maintain office supply inventory 
• Distribute mail, including shipping and delivery of packages 
• Proactively manage requests and schedules to accommodate and prioritize meetings 
• Supports travel arrangements, prepare travel itineraries and prepare/submit expense reports 
• Coordinate internal and external meetings 
• Process miscellaneous department purchases (P-card) 
• Update and maintain site’s local website and site-wide video communication system (GoalZERO TV) 
• Create and/or revise documents in Microsoft Office applications (e.g., Microsoft Word, Excel, and PowerPoint) 
• Generate and distribute monthly site reports 
• Manage multiple calendars utilizing Microsoft Outlook 
• Coordinate recognition celebrations for site and employee milestones (e.g., anniversaries, birthdays, retirements) 
• Provide support for onboarding new employees 
• Maintain and track department procedures using D2 
• Create work notifications and purchase requisitions in SAP 
• Observe safety and security procedures 
• Work closely with other site Administrative Assistants and provide back-up on an as-needed bases 
• Implement best practices related to the area of office administration  
• Maintain favorable working relationships with all company employees to foster and promote a cooperative and harmonious working environment 

You Bring This Value

• High School Diploma/GED 
• 6-8 years of office experience, preferably in the chemical/refining industry 
• Excellent communication skills 
• Ability to work with minimal supervision 
• Must be able to work with multiple priorities and deadlines 
• Work effectively and consistently with all levels of the organization 
• Requires strong interpersonal skills to interact with all plant personnel, as well as, all contractors and the desire to make the systems perform effectively 
• Must consistently maintain a high productivity level 
• Strong computer skills, including MS Office Suite 

Preferred Qualifications 

• SAP experience is preferred 

What We Offer

Competencies